Employer Healthcare Strategies


5 Steps to Creating an Onsite Clinic RFP

Posted by CareATC on June 13, 2023


As an employer looking to implement an onsite clinic, you're taking a proactive step towards improving the health and well-being of your employees. One crucial aspect of this process is creating a Request for Proposal (RFP) that effectively communicates your needs and requirements to potential onsite clinic providers. In this article, we will walk you through the essential steps of creating an onsite clinic RFP, ensuring that you find the right partner to meet your organization's unique healthcare goals.

Step 1: Clearly Define Your Objectives and Scope

Start by outlining your objectives for implementing an onsite clinic. What are the specific goals you want to achieve? Whether it's reducing healthcare costs, improving employee access to care, or enhancing overall wellness, clearly articulate your desired outcomes. Additionally, define the scope of the onsite clinic project, including the services you expect the provider to offer and the target population size to be served.

Step 2: Outline Specific Requirements and Expectations

In your RFP, provide detailed information about the specific requirements and expectations you have for the onsite clinic. This may include the desired range of medical services, hours of operation, staffing models, technology infrastructure, and reporting capabilities. Be sure to include any regulatory or compliance considerations that are relevant to your industry. Clearly communicating these requirements will help potential providers understand the scope of the project and submit comprehensive proposals.

Step 3: Ask for Case Studies and References

To ensure you select a reputable and experienced onsite clinic provider, request case studies and references in your RFP. This will allow you to assess their track record, expertise, and ability to meet your organization's needs. Ask for examples of successful onsite clinic implementations, outcomes achieved, and client testimonials. This information will help you gauge the provider's capabilities and suitability for your specific requirements.

Step 4: Consider Cultural Fit and Alignment

An onsite clinic will be an integral part of your organization, so it's essential to consider cultural fit and alignment with your company's values. Clearly outline your company's culture, values, and expectations in the RFP, and ask potential providers to explain how they will align with your organization. This will help ensure a seamless integration and a positive experience for your employees.

Step 5: Evaluate Pricing and ROI

While cost is an important factor, it shouldn't be the sole determining factor in your decision-making process. Request pricing details from potential providers in your RFP, including setup costs, ongoing operational expenses, and any additional fees. It's equally crucial to evaluate the return on investment (ROI) potential of the proposed onsite clinic. Ask providers to provide data on cost savings, employee satisfaction, and healthcare outcomes from their existing client base.

Creating an onsite clinic RFP is a crucial step in finding the right partner to support your organization's healthcare goals. By clearly defining your objectives, outlining requirements, seeking case studies and references, considering cultural fit, and evaluating pricing and ROI, you can ensure that your RFP attracts qualified providers who understand your unique needs. Remember, the RFP process is an opportunity to find a partner who shares your commitment to employee health and well-being. With a comprehensive and well-crafted RFP, you're one step closer to implementing an onsite clinic that will positively impact your organization and its employees.

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Post Topics On-Site Medical Clinics, Workplace Wellness, Healthcare Cost Containment, Benefits & Compensation, Benefit Brokers